Administrative Procedures
Section 1
- Admin Procedure 1.106.1 Code of Ethics
- Admin Procedure 1.404.1 Request to Appeal to the Board
- Admin Procedure 1.404.2 Request to Appear Before the Board
- Admin Procedure 1.407.1 Records Request Form
- Admin Procedure 1.407.2 Redaction of Confidential Information from Public Records
- Admin Procedure 1.407.3 Records Production Letter
- Admin Procedure 1.407.4 Records Request Denial Letter
- Admin Procedure 1.407.5 Notice of Aggregation of Multiple Requests or Requestors Form
- Admin Procedure 1.407.6 Safeguard Against Destruction, Removal, or Loss of Records
- Admin Prodecure 1.500.1 School-Community Relations
- Admin Procedure 1.500.2 Parent Complaint Form
- Admin Procedure 1.503.1 Public Information Program
- Admin Procedure 1.8011.1 Emergency Closings
- Admin Procedure 1.803.1 Tobacco-Use Prevention
- Admin Procedure 1.804.1 Drug-Free Workplace
- Admin Procedure 1.806.1 Paid Advertising in School Publications
- Admin Procedure 1.906.1 Charter School Closures
Section 2
- Admin Procedure 2.100 Financial Management
- Admin Procedure 2.200.1 Budget Preparation
- Admin Procedure 2.400.1 Reconciliation of Funds AFter Event
- Admin Procedure 2.400.2 Grants
- Admin Procedure 2.401.1 Annual Report of Gifts and Bequests
- Admin Procedure 2.403 Surplus form - blank (inventory).pdf
- Admin Procedure 2.403.2 News and Information Website for Legal Notices
- Admin Procedure 2.404.1 Board and or School Support Organization Agreement
- Admin Procedure 2.404.2 Documentation of School Support Organization
- Admin Procedure 2.404.3 Information Verification Form
- Admin Procedure 2.404.4 Operation of a School Bookstore
- Admin Procedure 2.601.1 Fundraising Activities
- Admin Procedure 2.601.2 Fundraising Request Form
- Admin Procedure 2.702.1 Inventory of Real and Personal Property
- Admin Procedure 2.702.2 Equipment Purchased with Federal Funds
- Admin Procedure 2.702.3 Property Inventory Form
- Admin Procedure 2.702.3a Federal ESEA Title Equipment Inventory Form
- Admin Procedure 2.702.3b Federal ESEA Non Equipment Inventory Form
- Admin Procedure 2.702.3c Federal ESEA Surplus Inventory Form
- Admin Procedure 2.702.4 Internal Controls
Section 3
- admin Procedure 3.200.1 Building and Grounds Maintenance Program
- Admin Procedure 3.200.2 Inspection Report for Buildings and Grounds
- Admin Procedure 3.200.3 Maintenance Checklist
- Admin Procedure 3.200.4 Pest Control
- Admin Procedure 3.201.1 District-Wide and Building-Level School Safety
- Admin Procedure 3.201.2 Safety Incident Report
- Admin Procedure 3.201.3 Crowd Control
- Admin Procedure 3.201.4 Hazard Communication Program
- Admin Procedure 3.202.1 Emergency Preparedness Plan
- Admin Procedure 3.202.1a Cardiac Emergency Response Plan 2024 Final (002)
- Admin Procedure 3.202.2 BCS Drill log
- Admin Procedure 3.202.2b Fire and Safety Drill Report
- Admin Procedure 3.202.3 Automated External Defibrillator (AED) Devices
- Admin Procedure 3.202.3a AED Incident Report Form
- Admin Procedure 3.202.4 Remote Learning Drills
- Admin Procedure 3.202.5 Fire Alarm Activations
- Admin Procedure 3.204.1 Threat Assessment Guidelines
- Admin Procedure 3.204.2 Individual Student Safety Plan
- Admin Procedure 3.204.3 BCS Threat-Assessment-and-Response-Protocol 2024
- Admin Procedure 3.204.4 Operations of the Threat Assessment Team
- Admin Procedure 3.205.1 Building Security
- Admin Procedure 3.205.1a Building Access Key Control 2024
- Admin Procedure 3.205.1b Key Request Form
- Admin Procedure 3.205.2 School Cybersecurity Preparedness
- Admin Procedure 3.205.3 Notification By Principals to Law Enforcement (1)
- Admin Procedure 3.206.1 Community Use of School Facilities Fees
- Admin Procedure 3.206.2 Request for Facility Use
- Admin Procedure 3.211 Energy Management
- Admin Procedure 3.212.1 District Water Testing
- Admin Procedure 3.2181 Therapy Dogs
- Admin Procedure 3.220.1 Appeal Regarding Access to Private Facilities
- Admin Procedure 3.220.2 Request for Reasonable Accommodation
- Admin Procedure 3.300.1 Equipment and Supplies Management
- Admin Prodecure 3.3001.1 District Provided Cell Phones
- Admin Procedure 3.300.2 Computers and Computer Network Equipment Management
- Admin Procedure 3.300.2a Technology Purchasing Prodedures
- Admin Procedure 3.301.2 Request to Borrow Rent District Equipment Supplies
- Admin Procedure 3.302 Waste Reduction and Recycling
- Admin Procedure 3.400.1Transportation Program
- Admin Procedure 3.400.2 Bus Safety Complaint Form
- Admin Procedure 3.400.3 School Bus Driver Training
- Admin Procedure 3.400.4 School Bus Accidents
- Admin Procedure 3.400.5 (2) Bus Driver Report and Certification
- Admin Procedure 3.401.1 Exiting the School Bus
- Admin Procedure 3.401.2 Loading and Unloading the School Bus
- Admin Procedure 3.404.1 Request for Private Vehicle Use to Transport Students
- Admin Procedure 3.600.1 HIPAA Protected Information
- Admin Procedure 3.602.1 Workers Comp packet
- Admin Procedure 3.602.1a Bedford County Workers Comp General Practitioner Panel 9-27-21
- Admin Procedure 3.6021 Employment Practicies Pertaining to Workers' Compensation
Section 4
- Admin Procedure 4.101.1 Instructional Standards Review
- Admin Procedure 4.202.1 Waiver of Free Interpreter Services
- Admin Procedure 4.202.1 Spanish Waiver of Free Interpreter Services
- Admin Procedure 4.203 Extended Programs
- Admin Procedure 4.204.1 Priority Students
- Admin Procedure 4.206.1 Homebound Instruction
- Admin Procedure 4.206.2 Homebound Program Rules and Responsibilities
- Admin procedure 4.207.1 Notification of English Language Program Placement or Continuation
- Admin Procedure 4.210.1 Credit Recovery Parental Consent Form
- Admin Procedure 4.210.2 Credit Recovery Completion Plan
- Admin Procedure 4.210.1 Spanish - Credit Recovery Parental Consent Form
- Admin Procedure 4.211.1 Work-Based Learning Program
- Admin Procedure 4.212.1 Remote Instruction
- Admin Procedure 4.213.1 Request for Exemption from Family Life Education Program
- Admin Procedure 4.213.1Spanish-Request for Exemption from Family Life Education Program
- Admin Procedure 4.213.2 Internet Crimes Against Children (1)
- Admin Procedure 4.300.1 Club and Organization Participation Form
- Admin Procedure 4.300.1Spanish Club, Organization Participation Form
- Admin Procedure 4.301.1 Coach Code of Conduct
- Admin Procedure 4.301.2 Heat Illness Prevention
- Admin Procedure 4.301.3 Requirements for Coaches
- Admin Procedure 4.301.4 Interscholastic Athletics Consent Form
- Admin Procedure 4.301.5 Spectator Code of Conduct
- Admin Procedure 4.301.6 Athletics Emergency Action Plan (3)
- Admin Procedure 4.302.1 Field Trip Procedures
- Admin Procedure 4.302.2 Field Trip Request Form
- Admin Procedure 4.302.3 Field Trip Permission Form
- Admin Procedure 4.302.3a Field Trip Permission Form Spanish
- Admin Procedure 4.302.6 Overnight & Out-of-State Trip Request Form
- Admin Procedure 4.302.7 Excursions and-or Field Trips
- Admin Procedure 4.400.1 Selection of Textbooks and Instructional Materials
- Admin Procedure 4.400.2 Inspection of Textbooks and Instructional Materials
- Admin Procedure 4.400.3 Textbook Agreement
- Admin Procedure 4.400.4 Replacement of Textbooks and Instructional Materials
- Admin Procedure 4.401 Textbook Selection, Distribution and Care
- Admin Procedure 4.402.1 Checklist for Reconsideration of Textbooks and Instructional Materials
- Admin Procedure 4.402.2 Request for Reconsideration of Textbooks and Instructional Materials
- Admin Procedure 4.403.1 Checklist for Reconsideration of Library Materials
- Admin Procedure 4.403.2 Request for Reconsideration of Library Materials
- Admin Procedure 4.404.1 Use of Copyrighted Materials
- Admin Procedure 4.406.1 Employee Use of the Internet Agreement
- Admin Procedure 4.406.1a Faculty and Staff Technology Policies
- Admin Procedure 4.406.2 Student Use of the Internet Agreement
- Admin Procedure 4.406.2a Student Technology Policies
- Admin Procedure 4.406.2a Spanish - Student Technology Policies 2024
- Admin Procedure 4.406.3 District-Owned Electronic Devices
- Admin Procedure 4.406.4 District-Owned Electronic Device Consent Form
- Admin Procedure 4.406.5 Complaints Regarding Digital or Online Resources
- Admin Procedure 4.407.1 Standards of School and System Websites
- Admin Procedure 4.407.2 Copyright Consent Form
- Admin Procedure 4.407.3 Consent to Photograph, Film, or Record Student
- Admin Procedure 4.408.2 Parent Guardian Notification Form
- Admin Procedure 4.408.2 Spanish Parent Guardian Notification Form
- Admin Procedure 4.501.1 School Volunteer Approval Procedure - BCS revised 01-11-2023
- Admin Procedure 4.501.1a Volunteer staff application (unpaid) revised 01-11-2023
- Admin Procedure 4.501.1b BCS Tutor Application revised 01-11-2023
- Admin Procedure 4.501.1c Non BCS coach_staff application revised 01-11-2023
- Admin Procedure 4.501.3 Proof of Auto Liability Insurance
- Admin Procedure 4.502.1 Family Engagement Improvement Plan
- Admin Procedure 4.503 Parent Organizations and Booster Clubs
- Admin Procedure 4.600.1 Grading System Pre K-12
- Admin Procedure 4.601.1 Reports of Withdrawal
- Admin Procedure 4.601.2 Parent Conferences
- Admin Procedure 4.601.3 Parent Conference Follow-Up
- Admin Procedure 4.601.4 Accessibility of Report Cards
- Admin Procedure 4.602.1 Honor Roll, Awards & Class Ranking
- Admin Procedure 4.603.1 Retention of Students
- Admin Procedure 4.603.2 Retention Notification Letter
- Admin Procedure 4.604.1 Credit for Prior Courses
- Admin Procedure 4.605.1 Move On When Ready Early Graduation Program
- Admin Procedure 4.605.2 25-26 Intent for Early Graduation Procedures and Form
- Admin Procedure 4.606.1 Achievements Recognized at Graduation
- Admin Procedure 4.700.1 Testing Program
- Admin Procedure 4.700.1a Maintaining Test Security
- Admin Procedure 4.701.1a Embargoed Data
- Admin Procedure 4.800 Review of Politically, Philosophically, or Socially Controversial Materials-Events
- Admin Procedure 4.8001 Animals in School District Facilities for Educational Purposes
- Admin Procedure 4.801.1 Request for Exemption (books, materials, activities)
- Admin Procedure 4.801.1Spanish-Request for Exemption (books, materials, activities)
Section 5
- Admin Procedure 5.105.3 Vacancy Request Posting Form
- Admin Procedure 5.106.1 Application for Employment Sample
- Admin Procedure 5.106.7 Certified Employment Recommendation Form
- Admin Procedure 5.109.1 Classified Employee Evaluation
- Admin Procedure 5.109.2 Grievance Form
- Admin Procedure 5.109.3 Corrective Action Plan
- Admin Procedure 5.113.1 Travel Pre-Authorizaton Form
- Admin Procedure 5.1141.1 Teacher Effect Data
- Admin Procedure 5.115.1 Assignment or Transfer
- Admin Procedure 5.115.2 Request for Transfer or Re-Assignment
- Admin Procedure 5.118.1 Background Checks
- Admin Procedure 5.118.2 Personnel Security Awareness Statement
- Admin Procedure 5.204.1 Resignation Retirement form
- Admin Procedure 5.301.1 Request Verification for Leave Form BOE
- Admin Procedure 5.302.1 Certification of Sick Leave
- Admin Procedure 5.302.2 Sick Leave Bank Donation Form
- Admin Procedure 5.302.2a BCS Sick Bank Membership Form - revised 4-16-2025
- Admin Procedure 5.302.2b Revised 9-07-2021 Bedford County Schools Sick Leave Bank Rules
- Admin Procedure 5.304.1 Request Verification for Leave Form BOE
- Admin Procedure 5.305.1 FMLA Notification Form
- Admin Procedure 5.305.1a Request Verification for Leave Form BOE
- Admin Procedure 5.310.1 Veterans Day as an Unpaid Holiday
- Admin Procedure 5.310.2 Request for Veterans Day as an Unpaid Holiday
- Admin Procedure 5.311.1 Request Verification for Leave Form BOE
- Admin Procedure 5.401.2 Infection Control Plan
- Admin Procedure 5.401.3 Report of Exposure
- Admin Procedure 5.402.2 Hepatitis B Consent_Decline and Written Opinion Form rev 07-2023
- Admin Procedure 5.403.1 Drug Testing of CDL Employees
- Admin Procedure 5.403.2 CDL Employee Registration
- Admin Procedure 5.501.1 Complaint Form
- Admin Procedure 5.501.3 Sexual Harassment Complaint - Investigative Report
- Admin Procedure 5.602.1 Overtime Authorization Form
- Admin Procedure 5.602.2 Employee Timesheet
- Admin Procedure 5.602.3 Planning Waiver - High School Athletics
- Admin Procedure 5.701.1 Arrangements for Substitute Teachers
- Admin Procedure 5.701.2 Performance Report for Substitute Teachers
Section 6
- Admin Procedure 6.200.2 Students Counted as Present (1)
- Admin Procedure 6.200.3 Pre-Authorized Non-School Sponsored Trip Form
- Admin Procedure 6.200.4 Waiver of Free Interpreter Services
- Admin Procedure 6.200.4 Spanish Waiver of Free Interpreter Services
- Admin Procedure 6.201.1 Admittance to Kindergarten
- Admin Procedure 6.201.1 Kindergarten Early Admission
- Admin Procedure 6.201.1a Admittance to Kindergarten Five-Year-Old
- Admin Procedure 6.201.1a Spanish Admittance to Kindergarten Five-Year-Old
- Admin Procedure 6.207.1 Withdrawals
- Admin Procedure 6.207.2 Notice of Withdrawal
- Admin Procedure 6.300.2 Spanish Codigo De Disciplina Y Conducta Del Estudiante
- Admin Procedure 6.303.1 Searches by School Personnel
- Admin Procedure 6.303.3 Student Search Form
- Admin Procedure 6.303.2 Searches by Metal Detectors & Trained Animals
- Admin Procedure 6.304.1 Incident Form
- Admin Procedure 6.304.2 Investigation Form
- Admin Procedure 6.304.3 Antisemitism Complaint Form
- Admin Procedure 6.3041.1 Spanish
- Admin Procedure 6.3041.2 Formal Complaint of Sexual Harassment
- Admin Procedure 6.3041.2 Spanish
- Admin Procedure 6.305.1 Complaint Form
- Admin Procedure 6.306.1 Documentation Supporting Request for Removal
- Admin Procedure 6.307.1 Drug Free Schools
- Admin Procedure 6.308.1 Use of Cameras and Video Cameras on Buses
- Admin Procedure 6.308.1a Request to View School Video
- Admin Procedure 6.308.2 Bus Conduct Form
- Admin Procedure 6.310.1 Request for Exemption from Provisions of Dress Code Policy
- Admin Procedure 6.319.1 Alternative Education
- Admin Procedure 6.4001.1 External - Student, Surveys, Analyses, and Evaluations
- Admin Procedure 6.4001.1a Internal - Student, Surveys, Analyses, and Evaluations
- Admin Procedure 6.4001.1aSpanish Internal - Student, Surveys, Evaluations
- Admin Procedure 6.4001.2 Request to Conduct Research
- Admin Procedure 6.4001.3 Notification of Survey, Analysis, or Evaluation and Consent Form
- Admin Procedure 6.4001.3 Spanish Notification of Survey, Analysis Evaluation and Consent Form
- Admin Procedure 6.402.1 Vaccination(s) Refusal Due to Personal Religious Beliefs
- Admin Procedure 6.402.2 Immunizations and Physical Examinations
- Admin Procedure 6.402.2 Vacunas y exámenes físicos spanish
- Admin Procedure 6.402.2a Health Screening Opt-out
- Admin Procedure 6.402.2aSpanish Health Screening Opt-out
- Admin Procedure 6.403.2 Health Services Form Letter to Parents
- Admin Procedure 6.403.2a School Nurse Clinic Form
- Admin Procedure 6.403.4 Health Information - Fifth Disease
- Admin Procedure 6.403.5 Health Information - Impetigo
- Admin Procedure 6.403.6 Health Information - Pink Eye
- Admin Procedure 6.403.7 Health Information - Ringworm
- Admin Procedure 6.403.8 Health Information - Scabies
- Admin Procedure 6.403.8 Spanish Información de salud - Sarna
- Admin Procedure 6.403.11 Head Lice Checklist
- Admin Procedure 6403.11 Spanish Head Lice Checklist
- Admin Procedure 6.403.12 Head Lice Procedures
- Admin Procedure 6.403.12 Spanish Head Lice Procedures
- Admin Procedure 6.403.13 Lista para seguir cuando hay Piojos en la Cabeza
- Admin Procedure 6.403.14 Procedimientos para piojos en la cabeza
- Admin Procedure 6.404.1 Authorization to Release HIV-Related Information
- Admin Procedure 6.405.1 Individualized Healthcare Plan
- Admin Procedure 6.405.1a Individual Healthcare Plan Cystic Fibrosis
- Admin Procedure 6.405.1a Spanish Individual Healthcare Plan Cystic Fibrosis
- Admin Procedure 6.405.1b Individual Healthcare and Action Plan Bleeding Disorder
- Admin Procedure 6.405.1c Individual Healthcare Plan Physical Restriction Form
- Admin Procedure 6.405.1d Individual Healthcare Action Plan Mental Health
- Admin Procedure 6.405.1e Individual Healthcare Action Plan Syncope Fainting Spells
- Admin Procedure 6.405.1f Individual Healthcare Action Plan Gastrointestinal Genitourinary
- Admin Procedure 6.405.1h Individual Healthcare Action Plan Seizures
- Admin Procedure 6.405.1g Suspected Chemical Use Assessment Formpdf
- Admin Procedure 6.405.1i Parent Authorization for Medication
- Admin Procedure 6.405.2a Students with Adrenal Insufficiency
- Admin Procedure 6.405.3a Contract to Carry Enzymes
- Admin Procedure 6.405.3a Spanish Contract to Carry Enzymes
- Admin Procedure 6.405.3b Contract to Carry Diabetic Supplies
- Admin Procedure 6.405.3b Spanish Contract to Carry Diabetic Supplies at School
- Admin Procedure 6.405.3c Contract to Carry Respiratory Inhaler
- Admin Procedure 6.405.3 Spanish
- Admin Procedure 6.405.4 Students with Asthma
- Admin Procedure 6.405.4a Ind. Healthcare and Action Plan Asthma
- Admin Procedure 6.4052.1 Naxolone Narcan - Opioid Antagonist
- Admin Procedure 6.4052.2 Naloxone Narcan Administration Report
- Admin Procedure 6.4081.1 Safe Relocation of Students
- Admin Procedure 6.409.1 Reporting Child Abuse
- Admin Procedure 6.409.2 Reporting Child Abuse Form
- Admin Procedure 6.410.1 Emergency Contact Information
- Admin Procedure 6.410.1a Emergency Medical Care Procedures
- Admin Procedure 6.410.1b Health Registration Form (English)
- Admin Procedure 6.410.1c Health Registration Form (Spanish)
- Admin Procedure 6.410.1d Student Health Release of Information Form
- Admin Procedure 6.410.1e Medical Release Form to Return to Athletic Participation
- Admin Procedure 6.410.2 Student Accident or Injury Report
- admin procedure 6.411.1 Cold Weather Guidelines for Recess and Outdoor Physical Activity
- admin procedure 6.411.2 Hot Weather Guidelines for Recess and Outdoor Physical Activity
- Admin Procedure 6.412.2 Allergy and Anaphylaxis Emergency Response Plan
- Admin Procedure 6.412.2a Allergies Questionnaire
- admin Procedure 6.413.1 Concussion Info and Signature Form
- Admin Procedure 6.413.1 Spanish-Concussion Info and Signature Form
- Admin Procedure 6.414.1 Acknowledgement of Review of Symptoms Form
- Admin Procedure 6.414.1a Sudden Cardiac Arrest Symptoms and Warning Signs
- Admin Procedure 6.414.1b Spanish Sudden Cardiac Arrest Symptoms and Warnings Signs
- Admin Procedure 6.415.1 Suicide Prevention Contact Information
- Admin Procedure 6.415.1 Spanish Suicide Prevention Contact Information
- Admin Procedure 6.503.1 Determination of Homeless Students
- Admin Procedure 6.504.1 Immigrant Enrollment Procedure
- Admin Procedure 6.505.1 Transportation of Students in Foster Care
- Admin Procedure 6.505.2 Participation in Athletics by Students in Foster Care
- Admin Procedure 6.505.3 Foster Care Liaison
- Admin Procedure 6.506.1 Determination of Students from Military Families
- Admin Procedure 6.506.2 Military Status of Parents and-or Guardians
- Admin Procedure 6.600.1 Authorization for the Release of Student Records
- Admin Procedure 6.602.1 Request of Student Records Inspection
- Admin Procedure 6.602.2 Correction Procedures
- Admin Procedure 6.709.1 Student Fees
- Admin Procedure 6.709.1a Request for Waiver of School Fees
- Admin Procedure 6.709.2 Student Fines